April 18, 2006 PTO Meeting Minutes
PTO President Cassie DeJarnette called the meeting to order at 6:35 pm. Members in attendance were Cassie DeJarnette, Jessica Bivens, Lynda Marcoux, Pam Wyatt, Vickie Quick, Nan Shugart, Sharon Dowdy, Pearl Goins and Tracey Dolinski.
Principals report
Mrs. Goins made us aware that the upcoming budget will impact all schools. We were all encouraged to monitor the process. As of last night the budget was down by $100,000. Glenwood stands to lose .3 assistants. There will be no increases for pupil per expenditure. This will affect teacher supplies for the upcoming year. We could even lose a teacher as this is based on attendance and enrollment. Also there is no step for non-professionals. There is a hold on all upgrades such as carpet, etc. It was noted that most of our budget comes from the city rather than the state, so the budget will be in line with the city's five-year plan. Mrs. Goins also addressed the possible time change for the school day. Right now it looks as though the school day will start at 8:15 am for elementary schools with dismissal at 3:15 pm. This has not, however, been approved. There will be no change in the school calendar. Ms. Goins also informed us that Ms. VanHull will be retiring at the end of the school year, and Ms. Anderson will be moving to her position when school starts back in August.
Minutes
The March minutes were available for review. Lynda Marcoux made a motion that the minutes be accepted. The motion was seconded by Sharon Dowdy and passed unanimously.
Treasurers Report
The Treasurer's Report was distributed for review. Nan Shugart made a motion that the report be accepted. The motion was seconded by Jessie Bivens and passed unanimously.
Committee Reports
Spring Picnic
Jessica Bivens reported for Cheryl Guthrie. This year's picnic is
scheduled for April 27th from 5 p.m. until 8 p.m. The committee
requested additional funds to cover the costs of providing food for
the JMS & Boy Scout volunteers. (Since the amount requested was
less than $100 no vote was required).
Bookfair
Nan Shugart explained that in the past we have provided each student
with a $5 certificate to be used to purchase a book at the Book Fair.
They have $1,000 remaining in their budget but need an additional
$500. She asked if this could be moved from the classroom/student
expenditure line item in the budget to the Book Fair line item.
Jessica Bivens made a motion that we approve this request. The motion
was seconded by Sharon Dowdy and passed unanimously. Nan also passed
around a sign up sheet for volunteers. The committee also needs any
camping gear that we might have in order to decorate the school.
Tax Exempt Status
Lynda Marcoux informed us that the tax exempt application was mailed
in 2 weeks ago only to be returned because the form used was
obsolete. A new application form was obtained, completed and
returned.
T-Shirts
Lynda Marcoux reported that 174 items were ordered. The items have
been shipped and should be here in about two days. The portion of the
sales that we will receive is $599.82, which will go towards the
costs of this year's yearbooks.
Cubs on Track
Jessica Bivens reported that the upcoming date for Cubs on Track is
May 12th (with a rain date of May 19th). She has most of the
materials needed to make up packets, and volunteers are needed to
prepare these as well as help on the day of the event with counting
money and passing out ribbons. The top two prizes for bringing in the
most money is a ride to school in a fire truck and a police car.
Prizes for third through eighth place will allow those students to
pick a teacher or staff person that they wish to be for a day.
Yearbook
Vickie Quick reported that the committee is wrapping up the yearbook.
They are still in need of pictures for 3rd and 4th. Since the 3rd and
4th grade performances will be after the picture deadline, they are
going to ask Ms. Boyd if someone from the committee can attend a
dress rehearsal so that pictures can be taken for the yearbook. April
30th will be the last day for parents to turn in pictures. The
committee will be sending a note home with the children informing
them of this. It might be nice to have a parent representative from
3rd and 4th grades next year that will volunteer to take pictures
during the year so that pictures will be available for the yearbook.
Vickie is also going to check with Missy for areas missed such as the
Chess Club, Safety Officers, etc. Nan volunteered to get pictures at
the Chess Club meeting next Monday. Vickie also asked that we think
about purchasing software for next year. Lynda Marcoux asked Vickie
to bring in their request so that money can be allocated for next
year during the board's budget meeting before school starts.
Old Business
Playground:
Nan Shugart reported that she has not had the chance to talk with Ms. Ridener yet to see if she feels a playground committee is needed. Nan feels certain that Ms. Ridener will say yes, but she will talk with her and report to us at the next meeting.
2006 - 2007 Fundraiser:
2006 - 2007 Fundraiser: Cassie DeJarnette reported that a chairperson is still needed for this event. A fundraiser also has to be picked. It was discussed that this is where we get a lot of our money for the year. Options discussed were catalog sales like we have done in the past, a staff/parent basketball game or strictly asking for donations. Jessie Bivens had gone on the Internet and looked at the FundingFactory.com web site as it has a lot of ideas for fundraisers. Pam Wyatt is also going to check with Kroger about their "Earnings plus Learnings" program. What she has been told is that there is a way to link parents Kroger Plus cards with our school and a portion of their purchases comes directly back to the school (much like the Box Tops Program except no clipping)! It was noted that we are allowed three (3) fundraisers a year.
New Business
Garden Club:
Jessica Bivens has graciously taken on the task of working on the grounds here at the school. She is in need of volunteers. She would like to have the area located underneath the school name in front of the building worked on prior to the Spring Picnic. If you are available, she plans to meet here at the school next Tuesday night at 6:30 p.m. to work.
Safety Patrol:
Ms. Goins reported for Missy McCallen who was unable to attend the meeting. They are asking the PTO for $380 to sponsor one of our students to go to Washington D.C. Teachers and parents have sponsored several of the children who are unable to pay. Regardless of our vote no child will be left behind. (A closed vote was held and this item was approved).
Teacher Request:
Ms. Anderson submitted a request for a reading intervention program for Grades 1 & 2 as well as for Grades 3 & 4. Ms. Goins stated that Ms. Anderson is already looking ahead at materials needed since she will be replacing Ms. VanHull in the Reading Dept. The program being requested is Reading Intervention for Early Success 1&2 and Reading Intervention Soar to Success 3 & 4. The programs would be used with students who are at risk in reading. With this program systematic, scaffold small group instruction can be provided that focuses on phonics and fluency. The cost for the program is $2,150. (A closed vote was held. Due to the outcome of the vote it was suggested that we freeze this item until the May meeting. Pam Wyatt made a motion that the item be tabled, seconded by Lynda Marcoux, and the motion passed unanimously.)
Mike Thaler visit to Glenwood:
Ms. McCallen came to the PTO and asked for $600 to cover the cost of Mr. Thaler's visit to Glenwood, which we approved. When the bill came in the actual cost was $800. It was brought to the attention of one of our board members that Ms. McCallen is planning to pay for this out of her own pocket because the extra $200 she thought she had in an account to cover this was not available. It was suggested that the PTO cover this remaining $200. A closed vote was held, and it was approved that the PTO pay this remaining bill.
A drawing was held for this month's door prize, and Jessica Bivens won a free magazine subscription. Congratulations, Jessica!
Meeting adjourned at 8:13 p.m.
Minutes by Pam Wyatt, Secretary