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Minutes from Glenwood PTO Meeting

February 13, 2007

PTO Co-President Jessica Bivens welcomed everyone and called the meeting to order at 6:35 pm. Members in attendance were Jessica Bivens, Cassie DeJarnette, Pam Wyatt, Rebecca Fahey, Vickie Quick, Kasi Ross, Jody Bisbee, Sharon Dowdy, Pearl Goins and Nan Shugart.

 

Principals report

Mrs. Goins Reported:

• She will be getting her budget requests to the administrative council next week. Requesting additional teachers in specific areas, as our number's look stronger for next year.
• Parents need to be aware of the budget process. If the board stays with the current formula we could be facing significant cuts in terms of programs. GET INVOLVED! The budget is usually in place by the end of the school year (which would be late April or early May 2007).
• Getting geared up for TCAP's in April

 

Minutes

January's minutes were available for review and discussion. Motion by Jessica Bivens that the minutes be accepted; seconded by Kasi Ross. Motion passed unanimously.

 

Treasurers Report

Treasurers report was available for review and discussion. Rebecca presented a handout that broke down the costs associated with Grandparents Day (total net cost was $706.30). Nan Shugart made a motion that the report be accepted; seconded by Sharon Dowdy. Motion passed unanimously.

Committee Reports

Teacher Appreciation
Jessica Bivens reported - Mary Yaun was unable to be at the meeting, but Fabulous Friday's seem to be going well and are certainly being enjoyed by the staff! Jessica Bivens stated that we will try to coordinate a PTO Social at the same time as Teacher Appreciation.

 

Grandparent's Day:

Jessica Bivens reported that the event went well and several people received compliments about the day's activities. The only thing was grandparents who had visited the school in the past did inquire about why they were not allowed to do classroom visits. Once this was explained to them they seemed understanding of the decision made for this year. Jessica will be "brainstorming" with Missy McCallen as well the committee members for next year's event. Mrs. Goins made a suggestion that maybe the event could be started at 8:30 a.m. instead of 8 a.m. to allow time for students who usually eat breakfast at school to finish and be in their classrooms. This would help cut down on some of the confusion about who should and should not pay.

 

New Business

Jump Rope for Heart: Jessica Bivens reported for Ms. Ridener asking for volunteers to help count money the morning of the event (Monday, February 19th). If interested please be at the school first thing that morning for instructions.

07/08 school year Fundraiser & Committee: Jessica Bivens reported that she has been collecting information regarding ideas for next year's fundraiser. Creativity and new ideas are welcome!! Please think about it and if you or anyone you know is interested in undertaking this project, please see Jessica.

VP Nominations: Cassie DeJarnette reported that it is time to start thinking about the elections for next year's board members. Jessica Bivens will be moving up to undertake the position of PTO President so a Co-President/Vice-President will be needed. Nominations and voting will be held at the May PTO Meeting.

PTO Closet Organization: Jessica Bivens made a request for $50 to purchase some sort of filing system for the PTO closet to organize information on different events. She feels that this would be very beneficial as a resource to be used by committee chairs over the years. Pam Wyatt made a motion that this request be accepted; seconded by Sharon Dowdy. Motion passed unanimously. Jessica will send out an e-mail when she gets ready to clean and reorganize the closet for volunteers to come help.

FRC Supplies: Jessica Bivens reported that she is now on the Advisory Council with Nan Shugart for the Family Resources Center. Jessica made a motion that we add a line item in the budget for $100 per year to be used to purchase items for the center such as lice shampoo, etc. This year we have had a problem with head lice here at the school. Some shampoo was purchased and donated to the center to be given out free of charge to needy families. This money could be used to purchase shampoo supplies that could be kept at the school and dispensed as needed. Kasi Ross made a motion that this request be approved; seconded by Sharon Dowdy. Motion passed unanimously.

211 United Way: Nan Shugart explained that this organization is a basic needs resource center with support in many areas. They are open Monday through Friday and items are free of charge. Information will be copied and sent home.

Teacher Birthdays: Since Lynda Marcoux has resigned her position and is home schooling her son there is no one to sub for the teachers on their birthdays. There are probably some that have missed getting their time off. To be able to sub you must be on the sub list. Kasi Ross has agreed to take over this project. Jessica Bivens will be able to help out in the fall.

Teacher and Staff Requests:

• Ms. Bisbee requested a magnetic 4 x 8 ft. white board for her room. She still has a chalkboard, and it is hard for the students to see what is written not to mention it is messy. She requested a white board to place over the existing chalkboard. The cost would be approximately $300 plus S/H charges. (Ms. Bisbee also wanted to thank the PTO again for the step boards that were purchased for her in the past. She said that she uses them every day!) A motion was made at the end of the meeting by Nan Shugart that this request be approved (after Ms. Bisbee had left). Kasi Ross made a second. Motion passed unanimously. Jessica Bivens will notify Ms. Bisbee that her request was approved.

• Ms. Weist wrote requesting a scholarship from the PTO for one of our students to attend the National Elementary Chess Championship in Nashville May 11-13. The total cost would be $471.36, which covers the membership renewal, hotel for 2 days and a food allowance. In a closed vote it was unanimous that the PTO provide these funds.

Meeting adjourned at 8:00 p.m.

Minutes by Pam Wyatt, Secretary