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Minutes from Glenwood PTO Meeting

January 9, 2007

PTO President Cassie DeJarnette welcomed everyone and called the meeting to order at 6:32 p.m. Members in attendance were Cassie DeJarnette, Jessica Bivens, Kesha Shipe, Kasi Ross, Rebecca Fahey, Pam Wyatt, Nan Shugart, Sharon Dowdy, Pearl Goins and Vickie Quick.

 

Principals report

Mrs. Goins Reported:

• Budget phase in process; Phase 1 due Feb. 16th
• New budget starts 7/1; formula in place for the next 3 yrs.
• Continue with current formula the radius for no bus service will increase to a 2 mile radius.
• Possible program cuts such as strings, etc. Art & Music is not mandated.
• Mrs. Goins is concerned that we will have cuts as far as positions due to our numbers. Phase 1 looks at enrollment and determines what we can get by with. She will stay on top of the situation and assured all that she will fight for Glenwood.
• The City Council's budget reflects what we get.
• This summer a new A/C & heating system will be installed. They will begin work on this as soon as school is out. The school will be off limits during the summer. Jefferson received a new system last year. The new system should control the moisture problem we have. Hopefully the system will be in place before school starts back in August.
• DRA testing will begin this week, and the scores should be back within a week or so.

 

Minutes

November's minutes were available for review & discussion. Motion Made by Jessica Bivens that the minutes be accepted; seconded by Nan Shugart. Motion passed unanimously.

 

Treasurers Report

Treasurer's report was available for review & discussion. Basically it was the same as the November report. Lynda Marcoux has resigned as Treasurer due to her son now being home schooled. Nan Shugart made a motion that the report be accepted; seconded by Vickie Quick. Motion passed unanimously.

Committee Reports

Teacher Appreciation
Mary Yaun reported -

• Mary Yaun reported that the theme for the upcoming Fabulous Friday would be "Warm Winter Special Delights" (chocolates). The teachers are really enjoying their monthly treats! Thank you to all the volunteers to help out each month!

 

PTO Social:

• Jessica Bivens asked with Mrs. Goins present if it would be okay for us to couple the PTO Social with the Fabulous Friday's, which Mrs. Goins approved. Discussion was held about possibly having an evening social at one of our homes or at one of the local restaurants. Jessica asked that we e-mail her with any dates that would work with our schedules.

Grandparent's Day:

• J Kesha Shipe reported that Grandparent's Day will be on Friday, January 26th, 8 a.m.-10 a.m. Notes will be going home with the students next week so we can get a count of how many will be attending. This year the grandparents will be able to have their pictures made with their grandchildren, have the opportunity to purchase books for the library in honor of their grandchildren and have breakfast. There will be no classroom visits this year. Hopefully the problems incurred in the past with registration will not happen this year. It is uncertain as to what the cost will be for breakfast. Cassie DeJarnette suggested that the PTO cover the cost of the pictures and breakfast for the grandparents since many of them are on fixed incomes. We could put out a "donation" box if anyone wanted to make a donation to the PTO to offset the costs. Pam Wyatt made a motion that the PTO cover the costs of the breakfast and the pictures and a "donation" box be available; Kasi Ross seconded the motion. The motion passed unanimously. **Nan Shugart suggested that the notes which will be sent home with the students state that there will be no classroom visits this year and that February 19th has been set aside for classroom visitations.
• The committee also asked that their budget for the event be increased to cover decorations, etc. Nan Shugart made a motion that we increase their budget to $200; seconded by Sharon Dowdy. Motion passed unanimously.

Yearbooks:

• The costs of the yearbooks will be $3.50 each. As stated previously LifeTouch will provide a CD with all the photographs for $150 to be used in the yearbooks. The committee asked for an increase in their budget for a total of $1700 to cover any unforeseen problems. Kasi Ross made a motion that the request be accepted; seconded by Sharon Dowdy. The motion passed unanimously.

 

New Business

Due to the resignation of Lynda Marcoux the position of treasurer is vacant. This position requires a vote according to the Bylaws. Cassie stated that she had talked with Rebecca Fahey at the first of the year about this position at which time Rebecca agreed to think about filling this position. Cassie asked if there were any other candidates to be considered. Mrs. Goins made a motion that the nomination cease and that Rebecca Fahey be accepted as Treasurer. Kasi Ross seconded the motion, and the motion passed unanimously. Lynda Marcoux & Lisa Ridenour will go to the bank to make the necessary changes as far as the checkbook is concerned.

It was felt that the PTO should do something to show our appreciation to Lynda Marcoux for all her hard work over the past two years. It was agreed that a $50 gift card will be purchased for Lynda from the PTO (Motion by Sharon Dowdy; seconded by Kasi Ross).

Meeting adjourned at 7:30 p.m

Minutes by Pam Wyatt, Secretary